Privacy Policy

 

Data Privacy Policy Statement

HKU SPACE respects personal data and is committed to full implementation and compliance with the data protection principles and all relevant provisions of the Hong Kong Personal Data (Privacy) Ordinance. In doing so, we will ensure that staff involved in handling personal data comply with appropriate standards of security and confidentiality.

In general, HKU SPACE, being part of the HKU, complies with all relevant and applicable HKU policies.

Uses of Personal Data we collect

Whenever personal data is collected from you, electronically or physically, the purposes of the data collected will be specified.  The personal data we collect will be used for processing applications for admission and registration, academic and administrative communication, web access and statistics, alumni management and contacts, research, statistical purposes, marketing (including direct marketing), patient management and contacts, and prescribed purposes as allowed by the law from time to time. Examples are necessary student records, academic communications, alumni communication, patient records and other incidental activities etc.  Your data will solely be handled by HKU SPACE staff but may be transferred to and used by other companies under contractual activities with the School for the above mentioned purposes. 

HKU SPACE will divulge personal information only if required by law or with your prior consent.  However, data may also be used in aggregate form for research and statistical purposes and in such circumstances individual data will not be divulged. 

The personal data that you supply (including, without limitation to, your name, contact details and other information collected in your profile such as the programme(s) you enrolled, your graduation year etc.) may be used for communication, alumni contacts and promotion on the availability of programmes and courses. This will also include seminars and events, discounts and offers, clinics and other services as well as alumni events, privileges, networking opportunities and fund-raising initiatives. Occasionally information from our parent University and fellow HKU subsidiaries may also be sent. Various communication channels will be employed such as direct-mail, email, mobile phone and other forms of social media. You always have the right to make subsequent changes on your choice of receiving further marketing materials by sending a written unsubscribe request to the Data Protection Officer (please see contact details in the paragraph  “Data Protection Issues / Enquiries”).

To enhance your browsing experience on our website, we may use cookies to collect certain information from your web browser while you are navigating our School website.  You can always adjust the settings or clear browsing data from your web browser, but this may affect your browsing experience.  You can find more details about the use of cookies on our website.

Right of access and correction

Under the Hong Kong Personal Data (Privacy) Ordinance, individuals have the right to request access to and correction of their personal data. Should you wish to access or correct your personal information held by us, please send your enquiry or request to the Data Protection Officer by post or by email (please quote "Data Access Request"). A reasonable fee may be charged for the processing of certain data access requests. 

Changes to this statement

The HKU SPACE Data Privacy Policy Statement may be updated from time to time so please check this statement periodically. In case of inconsistency between the English and Chinese version, the English version shall prevail.

Data protection issues/enquiries

Issues/enquiries should be addressed to HKU SPACE Deputy Director (Academic Services) who acts as the Data Protection Officer for the School.

Data Protection Officer

HKU School of Professional and Continuing Education,
Suites A & B, 12/F, United Centre,
95 Queensway, Hong Kong
Email: privacy@hkuspace.hku.hk

Updated on 14 June 2024